Keeping the cabin tidy during your stay will be your responsibility. Please treat it as you would want guests to treat your home.

By Guest’s reserving or booking of the Premises through any web-based vacation vendor, such as VRBO, Airbnb, etc., direct booking through website, etc., the parties agree to the following:

This Vacation Rental Agreement (this “VRA” or “Vacation Rental Agreement”) is entered by and between 73 Teepee Rd LLC. (“Landlord”), an Oklahoma limited liability company, and the person whose user account is used to book the Premises (“Guest”) (Landlord and Guest may be collectively referred to in this Vacation Rental Agreement as parties). Guest shall also include any invitee, visitor, family member, friend, or other occupant of the Premises during the Vacation Rental Period.

PREMISES: Landlord, in consideration of the rental payment provided in this Vacation Rental Agreement, and other good and valuable consideration, the receipt and sufficiency of which the parties hereby acknowledge, leases to Guest the selected and described Cabin via the booking website at the time of booking (the “Premises”) to be used at their own risk for a specific duration of time.

TERM: Guest shall check in on the date of check-in no earlier than the designated check in time of 4:00PM CT unless an early check-in has been previously arranged and agreed to by property manager or Landlord. Guest agrees to vacate, return, and/or yield the Premises to the Landlord on the date of check-out at a time no later than the designated check out time of 11:00AM CT, unless late check-out has been previously arranged with property manager or landlord. At the expiration of the Vacation Rental Period, The Guest(s) shall remove their goods, property, and effects and peaceably yield up the Premises to Landlord in as good a condition as when delivered to Guest, ordinary wear and tear excepted.

PAYMENT: All reservations must be secured by an adult, age 25 or over, with a valid credit card (Visa, MasterCard, Discover, or American Express). Guest(s) agrees to make 2 payments: 50% due at time of booking and the remaining 50% due 7 days prior to check-in. Failure to pay the balance of the total booking charges in full when due shall result in cancellation of the reservation with no refund. Reservations canceled 30 days before check in will receive a full refund. Reservations canceled within 14 days of check in will receive a 50% refund of their initial payment made at time of booking. In the event a refund is issued it may take up to 7-10 business days.

AGE REQUIREMENTS: The individual signing this Agreement must be at least 25 years old. The responsible party must be always on the Premises. The Premises will not be rented to anyone under the age of 25 who is unaccompanied by a responsible parent or guardian. Proof of age is required by all guests. The Premises are subject to inspection upon your arrival and during your stay to ensure compliance. Guests who violate this policy will be immediately evicted and forfeit total booking charges.

FALSIFIED RESERVATIONS: Reservations made under false pretense are null and void and check-in will not be allowed. If discovered during the stay, guests will be subject to immediate eviction and forfeiture of total booking charges. One example of this is: An individual over the age of 25 who books the property for another person and has no intention to stay on the premises during the stay. This includes parents or guardians who make a reservation for an individual under the age of 25.

DRIVING DIRECTIONS: Detailed driving directions to your cabin will be emailed to you 5-7 days prior to your arrival.

CHECK IN/OUT TIMES: Check in is after 4:00 PM CT and Check out is by 11:00 AM CT. Early check in and/or late checkout is not permitted unless authorized in advance and is dependent upon availability and scheduling. Late check-outs may be subject to an additional fee of $100 per hour beyond 11:00 AM. Refunds are not given for late arrivals or early departures.

CHECK-IN PROCEDURES: Prior to your arrival, an email will be sent outlining detailed driving directions and a key code that you can use to unlock the cabin during your stay.

FURNISHINGS: The Premises is fully furnished, including furniture, hot tub, bedding, toiletries, and dishes. Guest agrees to return all such items at the end of their rental period in a condition as good as at the beginning of their stay. Normal wear and tear are excepted. Furnishings and décor are updated frequently and may slightly vary from photographs. Please do not attach any items such as highchairs to dining tabletops or other furniture (resulting damages will not be covered by damage protection).

CONSUMABLES: Consumable items such as toilet paper, paper towels, soaps, detergents, and the like, may be provided to Guests, subject to availability and resources, at the beginning of Guest’s stay. Guest shall not be entitled to cancel their reservation, move their reservation, or obtain a refund (partial or full) or any other form of compensation should any such items, including the hot tub, be out of stock or unavailable during the Guest stay. Further, Guest understands that any consumables provided to Guest are intended to be a starter set only. Landlord and/or property manager has no obligation to re-stock any such consumable items if Guest runs out. You as the Guest are responsible for the purchase of any additional items you may require during your stay.

CHECK-OUT PROCEDURES:

1. 1. Please take all trash outside and place in the provided trash bin.
2. 2. Please do not leave anything in the refrigerator.
3. 3. Dishes should be rinsed, loaded in dishwasher, and started.
4. 4. Place any used linens and towels in the clothes washer and start.
5. 5. Please make sure all lights are off.
6. 6. Lock the cabin.

An additional cleaning charge will be assessed if the premises are left excessively untidy (such as unwashed dishes, pet urine, stains, or excessive hair on the furniture or carpet, cigarette butts found on property, stained linens or furniture, furniture rearranged, etc.). Damage: Please notify us in advance if something has broken, or an accident has occurred so that we may address the issue before our next guest.

MAXIMUM OCCUPANCY: Maximum occupancy for the cabin is 5 people. The max occupancy rate is calculated based upon local ordinances, and the number of people that the cabin can sleep and accommodate comfortably and sanitarily. Overcrowding is not allowed for any reason. If the number of individuals on the Premises at any time during your stay exceeds the maximum occupancy for the Premises, you may be subject to immediate eviction and forfeiture of total booking charges. If you desire to hold any gathering during your stay which will cause the number of individuals on the Premises to temporarily exceed the maximum occupancy and/or which requires third-party services (i.e., caterers, tent rentals or chair rentals) (an “Event”), you should let us know at the time of booking of your reservation. No Events are permitted at the Premises without obtaining our prior approval and payment of additional fees, which fees vary based on the Premises and must be paid prior to holding any approved event on the Premises. Some properties and/or communities prohibit events of any kind, and even if permitted, each Event shall be subject to our prior approval, which may be withheld in our sole discretion. Violation of these policies may subject property guest to immediate eviction from property without refund.

CANCELLATIONS: All cancellations must be made through the reservation booking system. Guests can cancel up to 30 days in advance for a 100% refund: 7 days for a 50% refund of what was paid at time of booking. No refunds will be given for any adjustments or changes to your reservation after the Cancellation Period for any reason. Including late arrivals, early departures, inclement weather, maintenance and/or housekeeping issues, outages, or noise. Weather conditions & pandemic related causes, such as COVID-19, do not constitute an exception to the cancellations policies.

MULTI-PARTY OCCUPANCY: If your reservation contemplates that more than one guest will stay at the Premises, you understand that the individual signing this Agreement remains financially responsible for the total booking charges, even if one or more of the intended guest(s) cancel or do not pay their share of any charges agreed upon between the guests. You understand that each party signing this Agreement and/or otherwise paying any portion of the total booking charges and each guest occupying the Premises during your stay are required to always follow the terms and conditions of this Agreement and are jointly and severally liable for any and all damages which may be caused during your stay. You understand that this means you are agreeing to be financially responsible for the full amount of any and all damages that may be caused by any person occupying the Premises during your stay, regardless of whether your personal acts or omissions caused any such damages. You expressly agree to provide each occupant of the Premises with a copy of this Agreement prior to Check-In.

DAMAGES: All cabins are inspected and inventoried prior to your arrival and immediately following departure. Please do not rearrange the furniture in your cabin as doing so may result in damages. Please notify us in advance if something has broken, or an accident has occurred so that we may address the issue before our next guest. Guest(s) will be held responsible for any damages above and beyond normal wear and tear as determined by property manager and/or landlord.

PREFERENCES: The Premises is individually owned and furnished to the Owner’s taste and preferences, including placement of items, furnishings, and mattress comfort level. Inventories and furnishings are subject to change without notice. We do not give refunds or rate adjustments if the Premises do not meet your preferences or expectations upon arrival. We are not responsible for errors on our website or brochure, for changes to inventories or furnishings made by the Owner, or for any conditions beyond our control upon arrival. Your use of furnishings, appliances, stairs etc., is entirely at your own risk

HOUSEKEEPING: We recognize that cleaning standards can be subjective. And we will attempt to make sure our standards also meet and/or exceed your own standards. If our standards do not meet your own upon arrival, you agree to give our housekeeping vendors an opportunity to improve the quality of the clean or correct any housekeeping errors. However, in no instance shall refunds be given, or cancellations be allowed for any housekeeping items. You will be responsible for the cleaning of the Premises during your stay and for leaving the Premises in good condition at check-out. We respectfully request that you remember that you are staying in someone’s home during your vacation; please treat it with the care you would your own. If the Premises are found abnormally dirty at check-out, you authorize Teepee Cabin to charge the credit card on file for the amount required to perform a deep cleaning of the Premises without further approval from you. All stays will be subject to a standard departure clean, the cost of which is already included in your total booking charges. Additional cleanings can be arranged during your stay for an additional fee.

PETS: A maximum of two 25lb pets are allowed. There is a pet fee of $50 per stay. If you do not pay the pet fee and bring a pet there is at $200 fine.  The pet fee does not cover damages that may be caused by pet or any necessary cleaning that may need to be completed.  Pets are not allowed on furniture (beds, chairs, couches, etc).  Pets must be crated at night and while you are away from the cabin.

SMOKING AND ILLEGAL SUBSTANCES: Smoking, including without limitation cigarettes, cigars, pipes, marijuana, vapes or smoking alternatives, and use of illegal substances are strictly forbidden indoors and, on all porches, decks, breezeways, balconies, etc. Evidence of smoking in these spaces or possession of illegal substances will result in immediate eviction and forfeiture of all amounts paid and will result in additional Cleaning Fee charges to Guest as Excess Damage Cost and will be charged against the credit card on file. Smoking of non-illegal substances will be permitted on graveled surfaces. All smoking products must be thoroughly extinguished prior to discarding. Please do not throw cigarette butts on the ground. If the cabin or outdoor living area smells of smoke, or there is any evidence of smoking additional cleaning fees may apply.

HOT TUB: The use of the hot tub is at your own risk. It is recommended not to exceed 100F or 10 minutes at a time. Children must always be supervised by an adult. No glass, soaps, creams, oils, bubbles, lotions, or food is allowed in the hot tub. Please shower before and after using the hot tub. Please leave the hot tub cover in place when not in use.

TRASH: Place all trash inside the outside containers. Please be sure to secure the lid. Trash is picked up Monday, Wednesday and Friday.

CAMPFIRES: It is against the law to leave campfires unattended. During dry times there may be a fire ban imposed by the State. No fires or flames of any kind are allowed during a fire ban. Burn bans can be looked up online at the Oklahoma Forestry Services website and looking up McCurtain county.

QUIET HOURS: Quiet hours begin at 11:00 P.M. Shooting guns, fireworks, or other explosives are not allowed on any of the cabin properties. Loud music is prohibited at all times.

INTERNET/SATELLITE SERVICE: While we provide free Internet, we are not responsible for any issues with the internet service beyond our control. The cabins is located in a remote area and the signal will sometimes vary. Wi-Fi internet services is provided as a convenience only and is not integral to the rental. No refund shall be given for outages, content, lack of content, speed, access problems, lack of knowledge of use, or personal preferences with regard to services. Use of the Internet is not to be provided for any obscene or inappropriate behavior.

UTILITIES: We are not responsible for any utility outages beyond our control. We will do everything we can by contacting the service provider as soon as a problem should arise. Since the cabins are located in a remote area intermittent outage can occur from time to time. No refund shall be given for outages unless they become prolonged, or a safety issue for the guest.

MAINTENANCE: Please alert us to any maintenance issues during your stay and we will make every effort to remedy as quickly as possible. Refunds or rate adjustments for maintenance failures will not be awarded. This includes pest or insect related issues and any disruptions or failures related to the supply of electricity, water, pool systems, air conditioning, telephone, television or cable service, appliances, wi-fi, windows, doors, etc., that are outside our control, regardless of whether such issues were reported to us.

ENTRY BY STAFF OR THIRD PARTY: Teepee Cabin or its agents may enter the Premises in case of an emergency, to make any repairs, alterations, or improvements, to supply services, to show the Premises to prospective purchasers, renters, or contractors, or upon reasonable suspicion that you have breached any of your obligations hereunder. We will try to provide at least 1 hour advance notice of intent to enter the Premises except in the case of an emergency, provided, that failure to provide advance notice of intent to enter the Premises shall not affect our ability to enter for the reasons set forth above.

PROPERTY ELECTRONIC EQUIPMENT: A $100 fee will be imposed for tampering with electronic equipment that causes a service call. Video games may be connected to available HDMI slots only. Housekeeping will check electronics before arrival to ensure they are in working order.

RESTRICTED ITEMS: Lighting or the use of products with an open flame are strictly prohibited. This includes the use of candles, tiki torches, etc. Shooting guns, fireworks, or other explosives are also not allowed. Use of these items will result guests’ immediate removal from the Premises without refund.

LOST ITEMS: A $30 handling fee, plus actual shipping charges, will apply if you request us to pack and ship your items that are left behind. We do not ship liquor or firearms. Items are mailed as time permits.

RV PARKING & TENT CAMPING: RV and tent camping are not allowed on the cabin properties. Kids are welcome to set up a tent for play, but the number of guests should not exceed that stated for the cabin.

ATV RIDING: 4-wheelers as well as any unlicensed off-road vehicles are not legally permitted on cabin property or on the county roads that lead to and from the cabins. This is enforced by local law enforcement officers with a minimum fine of $250 for violating this law.

WILDLIFE ENCOUNTERS: Due to the location of the cabin there is a chance guests will encounter some type of wildlife, insects, or stray animals. The property is professionally treated on a scheduled basis for interior pests, but due to the natural habitation of the forest, no refunds or compensation will be given for any problems resulting from pests inside or outside the cabin. Do not feed animals you may see around the cabin nor permit them to enter the cabin. Do not allow children to play with, pet or feed stray animals. We are not responsible for any wildlife or animal encounters of any kind, or for medical bills resulting from injuries resulting from encounters with wildlife or stray animals.

THIRD-PARTY SERVICE PROVIDERS: As a convenience, we may recommend or make available to you the services or products of third parties during your stay, including concierge, equipment, and event providers. You understand that we make no express or implied representation or warranty regarding any of such services or products, either oral or written, whether arising by law or otherwise, all of which are expressly disclaimed, and that we do not assume any liability whatsoever for such services or products.

LIABILITY: It is expressly understood and agreed that neither the owner, nor the management company of said premises, shall be liable for any damages or injury to guest, guest’s guests or their families, or to any of their property from whatever cause arising from the occupancy or use of the premises by guest and their family and guests. Guest(s) fully understands that the use of everything on the premises is at their own risk.  Including but not limited to the use of: stairs, hot tub, sinks, beds, furniture, etc.

RELEASE AND INDEMNIFICATION: Children should be supervised at all times by an Adult. The guest(s) acknowledge the inherent risks involved and further agree that the use of the Premises SHALL BE AT THEIR OWN RISK. The Guest(s) fully understand that the use of stairs, swings, fire pits, hot tubs and other Recreational Items has known and unknown risks, which could result in physical or emotional injury, paralysis, death or damage or injury to the undersigned, to property or to other persons, and that we cannot eliminate these risks. The guest(s) knowingly, intelligently, and voluntarily assume all risks, including but not limited to any injury or damage that may result including but not limited to falling downstairs, hitting head, being burned, falling off swing, etc.

Colliding with one or more bicycles, motor vehicles, water vessels or objects of any kind, falling off the Recreational Item, sudden flat tires or holes in the Recreational Items, potholes, water obstructions, failing brakes and weather-related risks. Having acknowledged these risks and other unforeseen risks, User’s desire to use the Premises despite these risks and agree to assume the risk of injury or damage resulting from the use of the premises and any recreational Item and agree to release and indemnify 73 Teepee Rd LLC. The guest(s) hereby release, waive, discharge and covenant not to sue or bring any claim against, and agree to indemnify and hold harmless, 73 Teepee Rd LLC and Parties for any liability, claim and/or cause of action arising out of or related to any loss, damage or injury, including death, that may be sustained by the guests, or the members of their household related to, arising out of or incident to the use of the premises or any Recreational Item or other equipment, including the possession, use, operation or return of a Recreational Item or other equipment, whether or not caused by any 73 Teepee Rd LLC. Parties’ negligent act or omission. The guests have adequate insurance to cover any injury or damage that he or she may cause or suffer while staying at the premises or using any Recreational Items, or sufficient assets to self-insure the costs of any such injury or damage. Any insurance coverage maintained by the guests, whether liability, casualty, personal or health, shall be the primary coverage in the event of any loss, injury, death or damage to persons or property while using the premises or any recreational Items. The guests understand that the premises and any recreational items are provided “AS-IS” without any warranty, either express or implied, including any warranty of merchantability or fitness for a particular purpose

NON-DISPARAGEMENT: You agree and covenant that neither you nor any Guest Releasing Party will at any time make, publish or communicate to any person or in any public forum (including review sites and social media) any defamatory or disparaging remarks, comments or statements concerning or maliciously false statements about the Premises, 73 Teepee Rd LLC Party or our business which could reasonably be expected to adversely affect 73 Teepee Rd LLC business or reputation.

APPLICABLE LAW AND DAMAGES: This Vacation Rental Agreement shall be construed, governed, interpreted, enforced, and the relations between the parties determined in accordance with the laws of the State of Texas. Venue for any dispute arising from, related to, or touching upon this Vacation Rental Agreement, including any matters related to Guest’s stay at the Premises, shall lie exclusively in the state district courts of Tarrant County, Texas.

ENTIRE AGREEMENT/AMENDMENT: Except for disclosures made in writing at the time of booking, which are incorporated herein by reference, this Vacation Rental Agreement contains the entire agreement of the parties and there are no other promises, conditions, understandings, or other agreements, whether oral or written, relating to the subject matter of this Vacation Rental Agreement between the parties. This Vacation Rental Agreement may be modified or amended in writing if the writing is signed by all parties hereto. Guest is not relying on any representation, advertisements, or other statements made by or on behalf of Landlord in entering into this Vacation Rental Agreement.

SEVERABILITY: If any portion of this Vacation Rental Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Vacation Rental Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.

WAIVER: The failure of Landlord to enforce any provisions of this Vacation Rental Agreement shall not be construed as a waiver or limitation of that Landlord’s right to subsequently enforce and compel strict compliance with every provision of this Vacation Rental Agreement.

CAUSE FOR EVICTION: The Guest and all parties with the Guest will be subject to immediate eviction from the Property if the Guest or parties of the Guest violate any terms of this Vacation Rental Agreement, including but not limited to, violation of the occupancy limits, pet provision, smoking, noise ordinance or parking. Without limiting Landlord’s damages or remedies, in the event of eviction from the Premises, the Guest shall forfeit all amounts paid and there will be no refund of money.

ATTORNEY’S FEES AND COSTS: If Landlord employs the services of an attorney to enforce any conditions of this Vacation Rental Agreement, to collect any amounts due, the eviction of the Guest, or because Guest takes any action to recover deposits or other sums not due, Guest shall be liable to Landlord for reasonable attorney’s fees and costs incurred by Landlord.

BINDING CONTRACT: You understand this Agreement is binding upon each signatory and each occupant of the Premises during the stay, whether or not each such occupant has executed this Agreement, and that your occupancy of the Premises is expressly conditioned upon your agreement to each of the terms and conditions of this Agreement.